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Audit Check List

CMA (RC) Unit Section Prepared the Check List named Audit Drill to facilitate the Pak Army Officers, JCOs/SLDRs. Please read the instructions carefully before submit your Bills / Claims of Officers, JCOs/SLDRs.
All relevant Forms are available for download on the website in PDF and MS Word Format.

Check List are available for TA/DA Claims, Recoupment of Permanent Advance, TA Claims of is Duty, Pay Fixation, Supplimentary Pay Bills, Encashment Bills/claims Officers, Encashment Bills /Claims JCO’s/SLDRs, Special Messing Allowances Claims Officers & Special Messing Allowances Claims JCO’s/SLDRs.

  • TA/DA
  • R.P. Advs
  • TA IS Duty
  • Pay Fixation
  • Supl. Pay Bills
  • Ench. Claims(O)
  • Ench. (JCOs/SLDRs)
  • SMA (O)
  • SMA (JCOs/SLDRs)
TA/DA CLAIMS ON PERMANENT POSTING

Check list for TA/DA claims on permanent posting is as under.

  1. Photocopy of posting order duly attested by CO himself as require vide SPAO-11/96.
  2. Movement Order in original as per PAO-39/93.
  3. Photocopy of LPC duly attested by CO himself.
  4. DO Part-11/CR in original vide PAO-39/93.
  5. Certificate in term of JSI-13/85&100/85.
  6. Car Maintenance certificate in original up to the rank Major duly countersigned by formation commander in case of transportation of car in term of JSI-05/83.
  7. Copy of pay list duly attested by  CO.
  8. Certificate regarding claim preferred for the first time.
  9. Copy of TA/DA Advanc Requisition.
  10. Advance drawn or not may be shown on PAFT-1715 vide item #20 to Annexture PAO-100/85

TA/DA CLAIMS ON TEMPORARY MOVE/DUTY.

  1. Move order in/out in original.
  2. Move sanction in original.
  3. Original copy of Detention certificate.
  4. Original Guest Room /Mess/Hotel Rome Rent Charges Receipt /Bill on prescribed format with printed machine number.In case of Mess Bill also affixed rubber stamp of Mess Secretary and duly supported with PAFA-175.
  5. No Advance certificate.
  6. Additional certificate from the claimant vide Para10 toPAO-39/93.
  7. On move by car, sanction of the competent authority in term of rule -266(Note-2) & Annexture para -20 to SPO-93/93.
  8. Certificate regarding claim preferred  for the first time.

TA/DA CLAIMS ON COURSE EXCEEDING 3 MONTHS

  1. Move order  in/out in original.
  2. Move sanction allotment of vacancy in original or duly attested/nominal roll PAFX-1876 by CO.
  3. Original copy of Detention certificate.
  4. Additional certificate from the claimant vide para 10 to PAO-39/93.
  5. Certificate that no CL/P leave during the course vide Rule 325 to PR 1986.
  6. Certificate regarding claim preferred for the first  time.

TA/DA CLAIMS  ON COURSE  LESS THAN 3 MONTHS

  1. Move order  in/out in original.
  2. Move sanction/allotment of vacancy in original or duly attested/nominal  roll  PAFX-1876 by CO.
  3. Original  copy of Detention certificate.
  4. Additional  certificate from the claimant vide para 10 to PAO-39/93.
  5. Certificate that no CL/P leave during the course vide Rule 325 to PR-1980.
  6. Certificate regarding claim preferred for  the first  time. 

TA/DA CLAIMS ON RETIREMENT

  1. DO part-II/CR in original.
  2. Copy of CNIC duly attested by CO.
  3. Copy of release order duly attested by CO.
  4. Home address from CORO GHQ /CO/OC.
  5. Attested copy of first page of Sheet Roll.
  6. Certificate regarding claim preferred for the first time.
RECOUPMENT OF PERMANENT ADVANCE

Check list for Recoupment of permanent advance is as under:-

  • Original contingent  bill along with documents to be routed through Unit  Accountant concerned.
  • Detail of ceiling may be noted on “TOP” of the bill.
  • Paid voucher no along with dated under which payment is made be provided.
  • Copy of move sanction/posting posting order be attested.
  • Original copy of PAFA-89/PAFT-1715 duly signed by Unit Accountant be forwarded.
  • Certificate duly signed by CO that amount has not been claimed previously.
  • Attested copy of cheque  slip showing  the total amount of ceiling by the previous CMA be sent.
  • Correct A/C  No . be shown on the bill.
  • Provide time barred certificate in case of claim is being submitted after one year.
  • Certificate regarding no-attendance of same examination previously at own/ out station & no TA/DA advance has been drawn for the same examination.
  • Amount claimed varies with amount paid on PAFT-1715.
  • Provide original copy of TR for  adjustment  of TA/DA advance not admissible for:
  • Moving to borrowing department on permanent posting.
  • Attending Handball/ Baseball Championship.
  • Attending any course in  Div Battle School (DBS).
  • Attending cadre duty.
  • Unit Accountant concerned is not authorized to make payment more than Rs.17ooo/= to officers and Rs.8500/=to JCO,s/OR out of permanent advance on temporary duty.
TA CLAIMS OF IS DUTY

Check list for TA Claims of is Duty is as under:-

  1. c/Bill in duplicate.
  2. Detention certificate of concerned station vide Para 7 of JSI 4 of 1978.
  3. Leave certificate vide Para 6 of JSI 4 of 1978.
  4. Move order inward/outward.
  5. C/Bill duly countersigned by DCO Para7 of JSI of 4 1978.
  6. Revenue stamp of appropriate value to be affixed on nominal Roll (pre receipt.
  7. Pre receipt /nominal roll signed by the concerned personnel  in token of receipt of payment.
  8. CR in case of officer.
  9. DO part-ii in case of JCO,s/OR.
  10. Provision of authority letter for move of troop/unit for Al-Mazan duty.
PAY FIXATION

Check list for Pay Fixation in respect of Officers /JCO,s/SLDRs is as under:-

PAY FIXATION ON PROMOTION ARMY OFFICERS

  1. Attested copy of GHQ, MS Branch, and Rawalpindi promotion/posting order.
  2. Pay fixation proforma in quadruplicate.
  3. Attested copy of pay slip prior to the month of promotion.
  4. CR and CORO GHQ notifying assumption of charge on promotion.
  5. Date of commission with ante date of seniority.
  6. Copy of Coro P-II order under which ante date of seniority has been given for pay purpose.

GRANT OF ADVANCE INCREMENTS ON ATTAINING HIGHER QUALIFICATION (CASES PRIOR TO 1/12/2001)
ARMY OFFICERS

  1. Attested copy of CORO, GHQ Part-II order notifying grant of two/four advance increments.
  2. Attested copy of ay slip prior to the month of advance increments.
  3. Attested copy of original Degree, certificate from H.E.C regarding recognization of degree.
  4. Pay fixation proforma in quadruplicate.

                                                                                                                                       
PAY FIXATION ON PROMOTION/UPGRADATION/MOVE OVER JCO,s/OR

  1. Attested copy of center (Record Wing) letter notifying promotion/up-gradation/move over.
  2. Copy of DO Part-II.
  3. Attested copy of Sheet Roll & FSA.
  4. Pay fixation proforma in quadruplicate.
  5. Attested copy of pay list showing rate of pay prior to the month of promotion up-gradation/move over.

GRANT OF ADVANCE INCREMENTS ON ATTAINING HIGHER QUALIFICATION (CASES PRIOR TO 01/12/2001)JCO,s/OR

  1. Attested copy of original Degree.
  2. Attested copy of Sheet Roll & FSA.
  3. Attested copy of pay list showing increments for Metric.
  4. Attested copy of pay list prior to the month of passing FA/BA/MA examination.
  5. DO Part-II order notifying the grant of advance increment.
  6. Pay fixation proforma in quadruplicate PFP -12/01, PFP-6/94.
  7. Time barred sanctions of competent authority vide Rule-53FR (1986) Vol-I in case submission after stipulated time period.
  8. Casualty is published in time; Record Wing concerned may accord belated sanction for publishing the Part-II order.
SUPPLEMNTARY PAY BILLS

Check list for Supplementary Pay Bills is as under:-

ARREAR CLAIM ON PAY FIXATION OFFICERS

  1. Original pay fixation proforma duly approved by  CMA.
  2. Certificate to the effect that amount has not been claimed previously.
  3. Attested copy of GHQ, MS Branch Rawalpindi promotion order.
  4.  CR/CORO GHQ notifying the assumption of charge by the officer on promotion.
  5. Working Sheet showing calculation of arrear of Pay & Allowances from the date of promotion.
  6. Attested photocopies of pay slips for period involved.

ARREAR CLAIM ON PAY FIXATION JCO.s/OR

  1. Original pay fixation proforma duly approved by CMA
  2. Certificate to the effect that amount has not been claimed previously.
  3. Attested copy of Centre (Record Wing) promotion /up-gradation order.
  4. DO Part-II notifying the promotion/up-gradation/move over.
  5. Working sheet showing calculations of arrear of Pay & Allowances from the date of promotion.
  6. Attested photocopies of Pay List for the period involved.

NEWLY POSTED CASES  OFFICERS

  1. Original copy of LPC duly countersigned by the previous CMA.
  2. Attested copy of Movement Order.
  3. Copy of CR/CORO, GHQ notifying the casualty TOS and authorization of Allowances along with requisite certificate.
  4. Attested copy of GHQ MS Branch Rawalpindi posting order.
  5. LPC duly signed by CO & UA of previous unit in case of posting within audit area of same CMA.
  6. Photocopies of Pay List of arrear period duly attested.

NEWLY POSTED CASES JCO,s/Sldrs

  1. Original  copy of LPC duly countersigned by the previous CMA.
  2. Attested copy of Movement Order.
  3. Copy of Part-II order notifying TOS and authorization of Allowances to JCO,s/OR along with requisite certificate.
  4. Attested copy of Centre (Record Wing) posting order.
  5. LPC duly signed by CO /UA of previous unit in case of posting within audit area of same CMA
ENCASHMENT BILLS/ CLAIMS OFFICERS

Check list for Encashment Bills / Cliams Officer is as under:-

  1. Copy of release order issued by GHQ,MS Branch Rawalpindi.
  2. Original copy of CORO,GHQ notifying the release date of SOD/date of SOS and option for encashment of LPR.
  3. Leave credit certificate issued by CORO GHQ.
  4. Copy of No Demand Certificate from UAGE (svc)
  5. Copy of No Advance Certificate of HBA,Motor Cycle,DSOP Fund advance duly countersigned by CO/OC and verified by UA concerned.
ENCASHMENT BILLS /CLAIMS JCO,s/SLDRs

Check list for Encashment Bills / Cliams JCOs/SLDRs is as under:-

  1. Copy of Release Order issued by Centre (Record Wing).
  2. Original copy of Part-II Order notifying the release dare of SOD/date of SOS and option for encashment of LPR.
  3. Leave Credit Certificate issued by Center (Record Wing).
  4. Copy of No Demand Certificate from UAGE svcs in original.
  5. Copy of No Advance Certificate of HBA.Motor Cycle, Cycle DSP Fund Adv duly countersigned by CO/OC and verified by UA concerned.
  6. A visible copy of FSA.
  7. Original copy of TR or recovery certificate duly signed by UA and countersigned by CO in case of Debit Balance.
  8. Attested photocopies of Sheet Roll pages.
  9. Complete of LPC PAFA-447 &  Rate of pay and PAFA-357 showing date of SOD/SOS and paid up to & For.
SPECIAL MESSING ALLOWANCES CLAIMS OFFICERS

Check list for Special Messing Allowances Cliams Officers is as under:-

  1. Contingent bill PAFA-115/supplementary bill in duplicate.
  2. Copy of Div Draft Order.
  3. CR notifying authorization of SMA from______to                   with authority of Government letter and GHQ MO Dte declaring the are as “Operational”.
  4. In case of SMA is claimed for old/previous period a certificate duly signed by CO and verified by UA to the effect that amount of SMA was not claimed/paid In the past/previously.
  5. Certificate to the effect that officer was not on P/Leave and not admitted in Hospital for the period for which SMA has been claimed.
  6. Nonpayment certificate or c/signed LPC in case of period involved previous CMA.
SPECIAL MESSING ALLOWANCES CLAIMS JCO,s/SLDRs

Check list for Special Messing Allowances Cliams JCOs/SLDRs is as under:-

  1. Contingent bill PAFA-115/supplementary pay list in duplicate.
  2. Copy of Div Draft Order.
  3. Do Part-II order notifying authorization of SMA from                 to                 with authority of Government letter and GHQ MO Dte declaring the area  as “Operational”.
  4. In case of SMA is claimed for old/previous period a certificate duly signed by CO and verified by UA to the effect that amount of SMA was not claimed/paid in the past /previously.
  5. A certificate to the effect that individual is not admitted in CMH/not granted P/Leave during the period for which SMA is being claimed.        
  6. Nonpayment certificate or c/signed  LPC from previous CMA if period involved relate to previous CMA.
Download Forms

AUDIT CHECK LIST for Army Units

PAFA-115 (Large).pdf
PAFA-115(Small).pdf
PAFA-357(R).pdf
PAFT-1715.pdf